4 December 2004
Dear Member
Pursuant to the Constitution of the Richmond Football Club Limited we are the Returning Officer for the December 2004 election of directors. An election is required under the Club's Constitution for the appointment of the full board of directors (nine directors in total) prior to this year's Annual General Meeting to be held on 22 December 2004.
The club has received nominations from a number of candidates for the nine positions declared vacant and a vote by the members is required to elect those positions. Under the Constitution, the vote is required to be conducted as a postal vote, to be completed by 17 December 2004.
Enclosed is a ballot paper listing the names of the candidates in alphabetical order. As a member eligible to vote you are entitled to vote for any nmnber of candidates up to, but not exceeding, nine (9) candidates. Ballot papers with more than nine candidates selected will be deemed invalid.
For your vote to count you must:
* mark no more than nine (9) candidates
* sign the ballot paper where indicated
* return as instructed by 5.00pm AEDST on 17 December 2004
Return the completed and signed ballot paper to the Returning Officer in the enclosed return addressed envelope so that it reaches the Returning Officer on or before 5.00 pm AEDST on 17 December 2004. Alternatively, you may courier the completed ballot paper to "The Returning Officer" c/- PricewaterhouseCoopers, Level 12, 333 Collins Street, Melbourne 3000 or fax to (03) 9473 2555. Please do not send the completed ballot paper to the Club.
The Election By-laws give candidates the opportunity to enclose one A4 page with the ballot paper to outline their election platform to members. Enclosed are the election platforms for those candidates who accepted this opportunity. Only those election platforms received with the ballot paper have been subject to tlle scmtiny of the Returning Officer and authorised to be sent to members with the ballot paper in accordance with the Club Constitution and Election By-laws. The results of the election will be confirmed at the Annual General Meeting on 22 December 2004.
If you have any questions about the election process you can contact us on (03) 8603 3838.
Yours faithfully
Tony Hallam
Partner
PriceWaterhouseCoopers
Instructions
1. Place a mark in the box beside each of your preferred candidate's names for up to nine (9) candidates.
2. Sign the Ballot Paper in the place provided.
3. Return the voting paper in the enclosed return address envelope so that it reaches the Returning Officer on or before 5.00pm AEDST on 17 December 2004 (GPO Box 242, Melbourne, 3001).
Alternatively you may fax the completed ballot paper to (03) 9473 2555 or courier the completed ballot paper to "The Returning Officer" C/- PricewaterhouseCoopers, Level 12, 333 Collins Street, Melbourne 3000.
Please DO NOT send completed ballot papers to the Club.
Please note:
Ballot Papers with marks beside more than nine (9) candidate's names will be deemed invalid.
Ballot Papers which are not signed will be deemed invalid.
